Personal Productivity Tips – 3 Ways to Improve Personal Productivity

For today’s busy professionals, productivity is everything. With deadlines looming, product launches coming at us left and right, and a never-ending list of work to complete, it’s absolutely essential to get that work done at the right pace, with the right mindset and to the right level of quality.

There are hundreds of methods out there to improve personal productivity, but all too often they involve sacrificing work quality or lifestyle to achieve. These three tips are completely different.

They’re not about churning out bad work at breakneck speed, they’re about maximizing work speed and quality.

Personal Productivity Tip #1: Use mini to-do lists to boost output.

Sometimes you need affirmation and confirmation that you’re getting work done. By writing simple to-do lists for yourself, you can give yourself a visual confirmation of the amount of work that you’ve achieved, and clearly lay out what you still need to complete.

Try it for yourself — simply make a short list of items on a piece of paper and tick them off as you complete each milestone. Try to keep each list under five items, for too many will cause you to procrastinate and put off work.

Personal Productivity Tip #2: Work at your peak hours.

Sometimes we just don’t feel like working. For some people, there’s a daily cycle of activity, work quality, and personal motivation.

Instead of trying to change these behaviors, it’s often best to work with them. Find your peak working hours and work within them to maximize your productivity and output.

Personal Productivity Tip #3: Don’t use too many tools.

There are hundreds of tools out there that promise to increase personal productivity, but very few of them really do.

Sure, you may speed up some aspects of your work, but more often than not you end up investing too much time in the tool to see any benefit.

Pick and choose your productivity aids carefully, and don’t invest too much of yourself in the assistance of productivity tools.

Best Life Coach for Personal Productivity

How is your personal productivity? Are you satisfied with what you are accomplishing? Do you wish you could do more? Is doing more possible? Those are some of the questions a coach would ask. We use the phrase best life coach in the title to accentuate the concept of living one’s best life.

When people are happy with how productive they are on a daily basis, they have a sense of satisfaction at the end of every day. They may suffer setbacks. But they realize that setbacks are inevitable.

If they are constantly ending the day with a feeling of disappointment, something is wrong. They might have set goals that are too high, impossible to achieve on a daily basis. Often though, the problem is that they failed to set any short-term goals at all.

Setting realistic goals is important, but not as important as defining personal productivity goals in the first place. If you have yet to define your goals, take some time to sit down and put them on paper.

In a quiet, unstressed setting, think about where you want to be in 10 years. Then move backwards in time. Think of it as if you were planning a car trip. What are the paths you will take to reach your ten-year goal?

A business coach would tell a company owner to do the same thing. 10 years is not the longest period of time that can be chosen. It is just an arbitrary number.

An individual might want to think in terms of retirement. “I want to be able to retire in 20 years with ample income from my investments to support me for the rest of my life.” That’s an example of an individual long-term goal.

Companies have different goals. There are profits to be made. Sales goals need to be defined. Plans for expanding may be a consideration.

There are many different things to consider. A business coach might talk to owners about their own personal productivity. The owners may want their employees to be more productive. While we often talk about looking at the big picture, it is important to look at the smaller parts. Those smaller parts combine to make up the big picture.

A business coach is helpful because of the unbiased viewpoint. A person inside of an organization has preconceived notions. He or she might think that it is the person down the hall who needs to be more productive.

An unbiased person can look at the scene and see something completely different. Think your personal productivity is good? Ask someone else to take a look.

Secrets to Personal Productivity

To achieve optimal personal productivity, one must be aware of himself, the situation as well as the other party. Who are the other party? They can be your co-workers, bosses, director, vendor, etc. in a workplace context. We can also describe personal productivity as an awareness of three things: Me, You and Situation. This is not something special and it had been mentioned in Sun Tzu’s Art of War quote:

It is said that if you know your enemies and know yourself, you will not be imperiled in a hundred battles; if you do not know your enemies but do know yourself, you will win one and lose one; if you do not know your enemies nor yourself, you will be imperiled in every single battle.

In our modern day context, we are not trying to win a war. We know “war” is too costly (it’s all in the news). The fundamental objective is to achieve personal productivity through understanding ourselves, the other party and the situation. Understanding ourselves involves awareness of our choices of actions, responses, our thinking, self-discipline and exertion of self-control. Strengthening the “me” is our core principle of understanding oneself. Understanding the other party involves awareness of their thoughts, anticipated responses within the given situation. We cannot change the perspective of another person, working styles, life’s need or nor a situation, but what we can do is to prepare our state of mind and body to adapt and handle various situations when they arise. Through this, we can “position” ourselves and influence any decisions and outcome. It goes the same when you enter the wrong “position”, the results are negative consequences.

How does it have any relation with improving personal productivity? Chances of us knowing the other party (or person) and situation dynamics is limited. But we have awareness and control of ourselves. Having being able to control what we can, we then anticipate and influence what is out of our control. Understanding oneself is one part of the equation to personal productivity. To further enhance personal productivity, it is necessary to complete the other half of the equation: understanding and reacting appropriately to other’s behavior in different situations. Sun Tzu’s Art of War quotes have been widely used in the business world. In our context, we bring it a level down to for the purpose of enhancing personal productivity at work.

Throughout the journey of finding productivity (is it work or life) with us, you will find that we begin working on one’s personal awareness and self-control (Me factor). Following through to understanding of the other party (You factor) and handling of situation dynamics (Situation factor). You will find what’s written here able to address your needs, if you have trouble finding personal productivity at work or having a grumpy boss always concerned with your performance. Simple as the concept is, we believed that what we are sharing here will be helpful in your search of personal productivity at work.